• Property Management

    Gain reliability, flexibility, and fast ROI
    with FlexProperty

    Leverage a tech-driven administrative system for property management

    Contact Us Download Brochure

    Gain reliability, flexibility, and fast ROI with FlexProperty

    Contact Us

Property Management

Property management, which involves the overseeing of residential/commercial/ specialty real estate, such as apartments, shopping centers, and airports, is a challenging industry. Right from drafting the lease to calculating consumptions such as electricity and water, to managing resources involved in the maintenance and inspection of these properties– the entire process is tedious.

At sa.global, we understand these complex and dynamic business requirements of the property management industry. Through the best-in-class Microsoft Dynamics 365 add-on, we offer FlexProperty – a comprehensive property management solution that acts as an ideal administrative system to perform various key tasks such as:

  • Manage your lease contracts on land and buildings
  • Centralize your diversified operations into one database
  • Manage consumptions and resources
  • Automatically generate invoice proposals that can be used for final invoicing

Property Management

If you are a property management firm looking to manage multiple projects and investments, this multifaceted offering allows you to simplify complex tasks and streamline them to help you manage your real estate assets with ease, build transparency and trust in your financials, reduce your costs, and enhance your profits. The proven solution can manage all types of properties – whether owned and managed by you or owned by others and managed by you.

FlexProperty from sa.global

FlexProperty offers a fully integrated, all-in-one system that automates manual processes and eliminates duplication of information from one system to the other. Built within Microsoft Dynamics 365 Operations, this cloud-based ERP solution caters to the unique needs of property management firms.

Bringing together ERP functionalities with infrastructure, business intelligence, and compute and database services, FlexProperty integrates seamlessly with other technologies on the Microsoft platform, including Dynamics 365 for Sales (CRM), Power BI, and the Microsoft Office suite. You, thus, get the sophistication your back-office personnel require and the simplicity that your managers need to be more productive and efficient.

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FlexProperty: Functionality

Properties

This functional module holds information such as location, floors, total building area, individual unit areas (split into different area types), property tax, value assessment, property managers, stakeholders, managers, facilities, history log, etc. Such information can be used when entering into contracts/leases.

Contracts

The central component in property management is the contract (lease agreement). This module holds information related to lease agreement. Functionally, you can attach an unlimited number of lines of different types of a contract. For example, lease lines (with or without different units) for apartments, offices, retail, maintenance, electricity, prepayments, deposits, etc. On the individual lease line, information such as lease terms, conditions, adjustments, prices, and periods are used, as a starting point for invoicing.

Utilities and Meter Readings

This function allows you to handle utilities billing, both as flat rate payments and as prepayments, with meters attached to the lease line. Registration of actual meter readings are compared to the prepayments to create the reconciliation/final settlement of consumptions.

Automated Fee Billing

This functionality helps you handle management fees, franchises, commissions, etc. You can set up rules for calculating fees, like percentage breakpoints. You have the option to use tables in the Microsoft application for the same (for example: projects, cash receipts, revenue, etc.). Automated fee calculation and billing are also managed (including automated intercompany posting).

Percentage Rent

You can use the percentage rent (turnover rent) function for several purposes, such as handling breakpoint and percentage set-up and percentage rent calculation, related to the lease line. It also offers flexible configuration of reporting and billing periods and centralized control over actual turnover reporting. You can further capture actual tenant sales (turnover) manually or by importing the data.

Pricing and Price Adjustment

By leveraging this function, you can handle calculation of rentals and fees via a comprehensive price/rate setup. There is an optional setup of billing frequency (example, monthly, quarterly, one-off etc.), starting period and collection cycle. You can also manage price adjustment for the leases, including step rent and indexation.

Cost Allocation/ Service Charges

This function allows to setup different cost pools for different purposes (example, retail tenants or all tenants). It gives you the option to manage multiple cost pools/allocation rules per property. You can also setup other expense types such as cleaning, maintenance, security, marketing etc., as needed and capture vendor invoices, prepayments, and reconciliation of expenses.

Automatic Rent Calculation

Depending on the parameter setup and approval procedures, this function helps you generate single or multiple invoice proposals automatically with a single keystroke, for all legal entities or a subset of legal entities. The calculation also includes rent increase during the period, retrospective changes in agreements, billing frequency, and prepayments. After generating the invoice proposals, it is possible to perform a single or mass approval and transfer the proposal for the final invoicing.
  • Properties

    This functional module holds information such as location, floors, total building area, individual unit areas (split into different area types), property tax, value assessment, property managers, stakeholders, managers, facilities, history log, etc. Such information can be used when entering into contracts/leases.
  • Contracts

    The central component in property management is the contract (lease agreement). This module holds information related to lease agreement. Functionally, you can attach an unlimited number of lines of different types of a contract. For example, lease lines (with or without different units) for apartments, offices, retail, maintenance, electricity, prepayments, deposits, etc. On the individual lease line, information such as lease terms, conditions, adjustments, prices, and periods are used, as a starting point for invoicing.
  • Utilities and Meter Readings

    This function allows you to handle utilities billing, both as flat rate payments and as prepayments, with meters attached to the lease line. Registration of actual meter readings are compared to the prepayments to create the reconciliation/final settlement of consumptions.
  • Automated Fee Billing

    This functionality helps you handle management fees, franchises, commissions, etc. You can set up rules for calculating fees, like percentage breakpoints. You have the option to use tables in the Microsoft application for the same (for example: projects, cash receipts, revenue, etc.). Automated fee calculation and billing are also managed (including automated intercompany posting).
  • Percentage Rent

    You can use the percentage rent (turnover rent) function for several purposes, such as handling breakpoint and percentage set-up and percentage rent calculation, related to the lease line. It also offers flexible configuration of reporting and billing periods and centralized control over actual turnover reporting. You can further capture actual tenant sales (turnover) manually or by importing the data.
  • Pricing and Price Adjustment

    By leveraging this function, you can handle calculation of rentals and fees via a comprehensive price/rate setup. There is an optional setup of billing frequency (example, monthly, quarterly, one-off etc.), starting period and collection cycle. You can also manage price adjustment for the leases, including step rent and indexation.
  • Cost Allocation/ Service Charges

    This function allows to setup different cost pools for different purposes (example, retail tenants or all tenants). It gives you the option to manage multiple cost pools/allocation rules per property. You can also setup other expense types such as cleaning, maintenance, security, marketing etc., as needed and capture vendor invoices, prepayments, and reconciliation of expenses.
  • Automatic Rent Calculation

    Depending on the parameter setup and approval procedures, this function helps you generate single or multiple invoice proposals automatically with a single keystroke, for all legal entities or a subset of legal entities. The calculation also includes rent increase during the period, retrospective changes in agreements, billing frequency, and prepayments. After generating the invoice proposals, it is possible to perform a single or mass approval and transfer the proposal for the final invoicing.

    FlexProperty: Benefits

    • Ease of use and enhanced efficiency
    • Functionality to suit local geographies with the ability to use different foreign currencies
    • Flexibility for lease management and to manage Common Area Maintenance (CAM) and retail rent
    • Financial consolidation and automated fee billing
    • Faster and better decisions via business intelligence capabilities
    • Multiple companies on one database enabling a single data source for reporting
    • Built on proven Microsoft products and technologies, leveraging the financial and security frameworks of Microsoft Dynamics 365 for Operations

    Flex Property

    Why Microsoft Dynamics 365 makes for the perfect fit?

    According to Gartner, Microsoft Dynamics 365 is currently the best ERP product available for mid-market organizations. Offering extensive and robust functionality, Microsoft Dynamics 365 delivers a low total cost of ownership (TCO) through its strong integration with other Microsoft products and technologies. The platform is designed to make people and processes more productive with an end-to-end ERP package that your employees can easily use. With Microsoft Dynamics 365, you can provide a familiar interface that quickly connects them to the right information and tools to work faster and smarter.

    In addition, one of the primary reasons for FlexProperty to be engineered on a proven product like Microsoft Dynamics 365 is to future-proof the technology and handle disruptions of any sort, in both the real estate and technology marketplaces, through an evolving product road map and regular development cycles.

    Learn more about Microsoft Dynamics 365

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